RSA Application Guide

What is RSA?

RSA (RedSmart Accounting) is a double-entry accounting system designed for small and mid-sized businesses. It covers the full financial cycle — from capturing transactions and issuing invoices to running payroll, reconciling bank accounts, and generating financial reports.

All monetary amounts are stored in your organization's default currency. The system uses standard double-entry bookkeeping: every transaction debits one account and credits another, keeping the books balanced at all times.

Roles

Access is controlled per organization:

• Owner — the org creator; always has full access and can't be removed or have their role changed.
• Roles & permissions — every other team member is assigned a role from Settings → Roles & Permissions, which grants view/add/edit/delete access per module. Each org starts with an Admin role (full access) and an Accountant role (customizable), and you can create additional custom roles or save a permission set as a reusable preset.

Modules

• Getting started — create your org, set up the chart of accounts, invite your team.
• Accounting — transactions, chart of accounts, journal entries, and importing history from Wave.
• Invoicing — customers, estimates, invoices, and products & services.
• Expenses & bills — vendors, recurring expenses, and bills payable.
• AP Capture — upload a vendor invoice and let AI extract it into a draft bill for review. Plus plan and up.
• Banking — import bank CSVs, apply categorization rules, and reconcile accounts.
• Payroll — manage employees and run payroll with automatic journal entries.
• Projects — log billable time and convert it to invoices per client engagement.
• Budgets — set monthly or annual budgets and compare against actuals.
• Reports — profit & loss, balance sheet, cash flow, and consolidated multi-entity.
• Partner portal — customers view and pay invoices; vendors submit bills, attach documents, and check payment status.
• AI copilot — ask questions about your data, draft invoices, and explain journal entries.
• Administration — org settings, team members, and currency/locale.